Dentists Accounting Software with Check Printing, Check Mailing & Flexible Payment Tools
OnlineCheckWriter.com helps dental practices handle every payment – pay vendors, print checks, mail payments via USPS or FedEx, collect from patients, and fund payroll with credit card- all from one secure platform.
OnlineCheckWriter.com- Powered by Zil Money is a fintech, not a bank. FDIC coverage is provided through our partner banks Texas National Bank and Lincoln Savings Bank.
Running a dental practice means managing more payments than most businesses ever deal with
Insurance reimbursements, patient co-pays, lab fees, equipment leases, payroll, rent – the financial side of a dental office is complex. Most general accounting software tracks what happened. OnlineCheckWriter.com helps you actually move money – print checks, mail them, collect payments, pay by credit card — without switching between five different tools.
$1M+
Business Accounts
20M+
$91B+
Transaction Volume
80%
Check Cost Savings
Every payment tool your dental practice needs, in one place
From paying your dental supply vendors to collecting patient balances – here’s what OnlineCheckWriter.com handles for your practice.
Check Printing for Dentists
Print professional, bank-accepted checks on blank paper using any office printer. No pre-printed stock. Add your practice logo, save recurring templates for lab fees and rent.
Check Mailing via USPS & FedEx
Mail a physical check to any vendor directly from the platform. We print it, seal it, and ship it. USPS First Class or FedEx Overnight – tracked, logged, done in 2 minutes.
Pay Vendors by Credit Card
Pay any vendor using your business credit card – even if they only accept checks. Earn cashback or points on dental supplies, lab fees, and equipment every month.
ACH & Direct Deposit
Pay dental staff payroll and recurring vendors directly via ACH transfer. Fast, trackable, no per-transaction fees.
Patient Invoicing & Payment Links
Send digital invoices and payment links to patients. Accept co-pays, balances, and treatment fees online – no paper bills needed.
Payroll by Credit Card
Run your dental staff payroll using a business credit card. Earn rewards on payroll while staff gets paid the way they expect.
Positive Pay - Fraud Protection
Every check issued is logged and verified. Altered or counterfeit checks are flagged before your bank processes them – protecting your practice automatically.
Multi-Location Support
Own more than one dental clinic? Manage all accounts, payments, and users across every location from a single login with role-based access.
Bank Reconciliation
Sync with 22,000+ banks. Auto-reconcile accounts so month-end closes faster and your CPA has everything they need for tax time.
See The Interactive Demo ⬇
Stop ordering pre-printed check stock. Print checks on demand.
Most dental offices still order pre-printed checks from their bank – $50 to $150 a box, days to arrive, locked in a drawer, and a fraud risk sitting right there with your account number pre-printed on every sheet.
OnlineCheckWriter.com lets you print one check or a hundred, on plain blank paper, right from your desk printer. Bank-accepted nationwide. MICR-encoded digitally.
Works with any laser or inkjet printer
Blank check paper – inexpensive, available everywhere
Custom practice logo, signature, and branding
Print from multiple bank accounts on one sheet
Recurring templates for lab fees, rent, payroll
Full digital checkbook – searchable, exportable
Mail checks to any vendor without leaving your practice.
Dental offices mail checks constantly – to labs, to equipment suppliers, to landlords, to specialists. Every one of those takes staff time: print, fold, envelope, stamp, post office. That’s $12-$18 in real labor cost per check, every time.
With OnlineCheckWriter.com, you create the check in the dashboard and we handle everything else. The vendor gets a physical check in the mail – via USPS First Class or FedEx Overnight – without anyone leaving the front desk.
USPS First Class or FedEx Overnight options
Same-day mailing cutoffs for urgent payments
Real-time tracking on every mailed check
Every mailed check logged in your audit trail
USPS First Class or FedEx Overnight options
Earn rewards on dental supplies, lab fees, and equipment.
A typical dental practice spends $8,000-$20,000 a month on supplies, labs, and operating costs. Almost none of that runs through a rewards credit card – because most vendors only accept checks or ACH.
OnlineCheckWriter.com bridges that gap. Pay any vendor with your business credit card. They receive a check or ACH exactly as expected. You earn the rewards – and get an extra 30-45 days of cash flow float on top.
Pay check-only vendors with any business credit card
Earn full cashback or points on all vendor payments
30-45 day payment float improves cash flow
Payroll by credit card also supported
Virtual cards for specific vendors or departments
What makes it different from generic accounting software
Most accounting software for dental practices is great at bookkeeping. The platform is built for the actual movement of money.
50+
Payment methods supported
Check, ACH, wire, eCheck, credit card, virtual card, payment link – every way your dental practice needs to send or receive money, covered in one platform.
2 min
To mail a physical check
From dashboard to dispatched via USPS or FedEx – the fastest check mailing process available.
22K+
Banks connected
Connect your existing practice bank account. No need to switch banks or open new accounts.
HIPAA
Healthcare compliant
HIPAA, SOC 2, PCI DSS, ISO 27001. The security stack required for a dental practice handling financial and patient data.
Works with the accounting tools you already use
Connect in minutes. Payments sync automatically – no manual data entry.
QuickBooks Online
QuickBooks Desktop
Xero
FreshBooks
Zoho Books
Sage
Wave
ADP
Bill.com
Zapier
Gusto
Square Payroll
FREQUENTLY ASKED QUESTIONS
What is the best accounting software for a dental practice?
The best accounting software for a dental practice depends on what you need. For bookkeeping and financial reporting, QuickBooks Online or Xero are common choices and integrate well with dental practice management systems. For actually moving money - printing checks, mailing payments, paying vendors by credit card, and managing payroll - OnlineCheckWriter.com fills the gap that pure bookkeeping tools leave. Most dental practices use both: a bookkeeping platform connected to OnlineCheckWriter.com for payment execution.
Is it possible to make payroll via credit card?
Absolutely. Many US business owners use their credit card to fund payroll during tight cash flow periods. We distribute the funds to your employees via ACH, Wire, or RTP.
Can I print checks for my dental practice without ordering pre-printed stock?
Yes. OnlineCheckWriter.com lets you print MICR-encoded checks on plain blank check paper using any standard office laser or inkjet printer. No pre-printed stock required, no waiting for delivery, and no locked drawer full of checks with your account number on them. Print one check or a hundred, on demand, accepted by banks nationwide.
How does check mailing work - can my dental office mail checks without going to the post office?
Yes. Create the check inside the platform, select "Mail Check," choose USPS First Class or FedEx Overnight, confirm the recipient address, and submit. OnlineCheckWriter.com handles everything - printing, folding, sealing, and mailing. You get a tracking number. The whole process takes under two minutes. No envelopes, no stamps, no post office runs needed.
Can a dental practice pay vendors using a credit card if they only accept checks?
Yes. Through the Pay by Credit Card feature, you charge your business credit card for any vendor payment. The vendor receives the payment by check or ACH exactly as they expect. You earn full credit card rewards on the transaction and get the cash flow benefit of a 30-45 day payment cycle. This works for dental suppliers, lab fees, equipment vendors, rent, and almost any payable your practice has.
Is OnlineCheckWriter.com HIPAA compliant for dental practices?
Yes. The platform is HIPAA compliant, SOC 2 Type II certified, PCI DSS compliant, ISO 27001 certified, and CCPA compliant. Financial data is encrypted in transit and at rest. For a dental practice handling both financial and patient-adjacent data, this compliance coverage meets standard requirements.
Does it integrate with QuickBooks for dental practice accounting?
Yes - QuickBooks Online, QuickBooks Desktop, Xero, Zoho Books, FreshBooks, Sage, Wave, ADP, and more. Once connected, payments made through OnlineCheckWriter.com sync automatically to your ledger. No manual reconciliation, no double entry. Setup typically takes under 10 minutes.
Can I manage multiple dental office locations in one account?
Yes. Connect multiple bank accounts across all your clinic locations and manage all payment activity from a single login. Role-based user access means each location's staff only sees their own payments, while practice owners get a consolidated view across the entire organization.
How much does OnlineCheckWriter.com cost for a dental practice?
OnlineCheckWriter.com is free to start - no credit card required to create an account and explore features. Paid plans start at a low monthly subscription with no per-check printing fees. Check mailing is priced per mailed check (typically less than the labor cost of mailing in-house). For a custom quote based on your practice size and payment volume, book a demo with the team.
Ready to simplify payments at your dental practice?
Join over 1 million businesses using OnlineCheckWriter.com. Free to start – no credit card required.
Real Stories, Real Results
Experience fast, secure, and cost-effective international transfers
Karla C.
"The best online software"
Save time
Chansa Catherine
"overall it was a good experience, loved the mobile app, came in handy when on the move out of the office"
Money arrives in minutes
Danylo
"I use Online Check Writer daily and I am satisfied that I selected that product"