Create Checks from Bills and Invoices in a PDF

Creating a check from an invoice should not require typing the same payment details again. OnlineCheckWriter.com now lets you upload a bill or invoice PDF and use the information in that document to create a check.

The system reads the payee name, address, and payment amount from the uploaded PDF. It then adds those details to the matching fields on the check, helping you prepare payments with less manual work.

Upload an invoice and create a check

The new Bill & Invoices option is available inside Check from PDF. It is designed for users who already have a bill or invoice and need to create a check for that payment.

Instead of copying the payee information from the document and entering it field by field, you can upload the PDF and let the platform extract the available payment details.

How it works

• Open Check from PDF and select Bill & Invoices.
• Upload the PDF that contains your bill or invoice.
• The platform reads the payee name, payee address, and bill amount.
• The extracted information is added to the matching check fields.
• Review the payment details before printing the check.

After the document is processed, the payment appears in the Payment Out section. You can view the original bill or invoice alongside the check created from it, making it easier to compare the information before completing the payment.

Create checks from multiple bills

You can also upload a PDF that contains more than one bill. The platform processes the document and creates a separate payment entry for each bill it identifies.

For example, if a nine-page PDF contains nine separate bills, the system can create nine payment entries. Each entry keeps the extracted payee name, address, and amount connected to the relevant bill.

You should still review every entry before printing. Invoice formats can vary, and checking the extracted information helps prevent payment errors.

Required check information

This workflow requires a signature and bank account number when creating the check. Both fields are mandatory in the Bill & Invoices flow, so a check cannot be created without them.

Review the selected bank account, signature, payee information, amount, and other check details before printing or sending the payment. Pairing this review with Positive Pay adds another layer of verification before a check clears.

Spend less time entering payment details

Manually copying information from bills and invoices takes time and slows down your business checks workflow. It can also lead to errors in payee names, addresses, or payment amounts.

By extracting available details from the PDF, OnlineCheckWriter.com reduces repeated data entry and keeps the source document connected to the payment record, which supports the kind of recordkeeping the IRS recommends for business transactions. You remain in control by reviewing the check before it is printed.

Log in to your OnlineCheckWriter.com account and open Check from PDF to try the Bill & Invoices option. Log in to your account.

OnlineCheckWriter.com – powered by Zil Money, is a financial technology company, not a bank. Banking and money movement services are provided through partner financial institutions and licensed service providers. FDIC insurance coverage applies only to eligible deposit products and accounts, and is subject to applicable terms, conditions, limitations, and requirements. Additional information regarding partner institutions, products, and services is available in the applicable terms and agreements.