BlackOwlSystems Check Printing and Mailing with OnlineCheckWriter.com
Automating accounts payable (AP), accounts receivable (AR), payouts, reconciliation, and audit trails. You can securely send ACH payments, process wire transfers, and print or mail checks from anywhere—saving time, reducing errors, and improving operational efficiency.
No more manual bank reconciliation
No more retyping vendor bills
No more chasing overdue invoices
No more printing and mailing checks by hand
The Pain for BlackOwlSystems Users Today
Manual processes, suspense accounts, and Friday afternoon reconciliation marathons.
AP issues (manual data entry, approvals, CSV exports)
Who feels it
Controller, CFO, AP/AR Manager
The Problem:
“Your controller spending Fridays fixing suspense accounts.”
The Fix:
Vendor bills appear inside OnlineCheckWriter.com. Keep approval rules, but with a cleaner workflow. Pay via ACH, Wire, Card, or Checks without double entry.
AR issues (chasing payments, unclear status)
Who feels it
Head of Finance, Founder
The Problem:
“Invoices marked “open” forever in BlackOwlSystems.”
The Fix:
Customer invoices sync automatically. Send branded payment links (ACH/Card). Automatic polite reminders reduce manual follow-ups.
Banking/reconciliation issues
Who feels it
Controller, CFO
The Problem:
“Bank feeds that don’t match reality.”
The Fix:
Every payment has a clear status. Settlement details flow back into BlackOwlSystems. Fewer suspense accounts.
Check printing & mailing drudgery
Who feels it
AP Manager, Office Admin
The Problem:
“Printing, signing, stuffing, and mailing checks manually.”
The Fix:
Stop the manual labor. Bills can be paid and mailed as checks from OnlineCheckWriter.com in a few clicks.
How OnlineCheckWriter.com Solves It
Sync once. Stay synced. No double entry.
Approve & Pay Vendor Bills
Vendor bills sync automatically. Keep your approval rules but execute payments via ACH, Wire, Card, or Check without leaving your desk.
Smart AR Reminders
Invoices sync to OnlineCheckWriter.com. We send branded payment links and automatic reminders, matching payments back to BlackOwlSystems.
Clean Reconciliation
Every transaction has a clear status. Settlement details flow back, eliminating suspense account drama at month-end.
Check Printing Service
We print, sign, stuff, and mail checks for you via USPS or FedEx. No more trips to the post office.
Two-Way Sync / How Data Moves
Seamless integration between BlackOwlSystems and OnlineCheckWriter.com
AP (Vendor Bills) Workflow
Create or approve vendor bills in BlackOwlSystems.
Bills appear automatically in OnlineCheckWriter.com.
Choose payment method: ACH, Wire, Card, or Check.
We update BlackOwlSystems with status & reference numbers.
AR (Customer Invoices) Workflow
Customer invoices created in BlackOwlSystems sync to us.
We send online payment links & reminders.
Customer pays by ACH or card.
We mark invoice as paid in BlackOwlSystems instantly.
Cash Flow Superpower
Pay suppliers, rent, or taxes using a credit card balance even if the vendor doesn’t accept cards. We process the card and send them a check, ACH, or Wire.
Extra float on your card
Protect cash during tight weeks
Avoid “we can’t pay yet” conversations
Compliance & Audit
Enforce role-based approvals before money leaves. Every payment and check has a full audit log including creator, approver, timestamp, and status.
Pause or block suspicious payments
Require extra approvals for large amounts
Full SOC 1 & SOC 2 certification