No more manual bank reconciliation
No more retyping vendor bills
No more chasing overdue invoices
No more printing and mailing checks by hand
The Pain for Datarails Users Today
Visibility is not execution. When it comes time to actually pay vendors or collect from customers, finance teams are often left with manual, time-consuming processes.
Manual Check Printing & Mailing
Who feels it: AP Manager, Controller, Office Manager
❌ How it shows up
Bills are visible in Datarails, but checks must be printed on pre-ordered stock, signed by hand, stuffed into envelopes, and mailed at the post office.
✅ How We Fix It
Print checks on blank stock paper from any printer. Add digital signatures automatically. Mail checks via USPS or FedEx starting at $1.25. No envelope stuffing.
No Payment Execution
Who feels it: CFO, Controller, AP Team
❌ How it shows up
Datarails shows your AP data beautifully, but there is no “Pay Now” button. You must log into separate banking portals or export CSVs.
✅ How We Fix It
Pay vendors directly via ACH, wire, or check. Connect to 22,000+ banks. One click payment from your consolidated bill view. Payment status syncs back automatically.
Cash Flow Timing Challenges
Who feels it: CFO, Founder, Finance Director
❌ How it shows up
Cash forecasts show tight weeks ahead. Vendor payments are due before customer payments arrive. No flexibility in how or when money leaves.
✅ How We Fix It
Pay vendors using credit card balance even if they do not accept cards. Vendor receives ACH, wire, or mailed check. Gain extra float on credit card.
AR Collection Struggles
Who feels it: AR Manager, Controller, Finance Team
❌ How it shows up
Invoices are marked “open” indefinitely in Datarails. No easy way for customers to pay online. Manual reminder emails must be sent.
✅ How We Fix It
Send branded payment links with invoices. Customers pay via ACH or card. Automatic polite reminders go out. Payment matches back to invoice automatically.
Reconciliation Nightmares
Who feels it: Controller, Accountant, Finance Team
❌ How it shows up
Bank feeds do not match internal records. Suspense accounts grow with unidentified transactions. Month end close becomes detective work.
✅ How We Fix It
Every payment has clear status and reference. Settlement details flow back to Datarails. Fewer suspense accounts. Clean audit trail for every transaction.
Weak Payment Approval Controls
Who feels it: CFO, Controller, Auditors
❌ How it shows up
Batch payments go out without proper approvals. Check runs lack oversight. No clear audit trail of who approved what.
✅ How We Fix It
Role based approval workflows before money moves. Every payment has complete audit log. Pause or block suspicious payments.
How OnlineCheckWriter.com Solves It
Seamless integration that keeps your approval flows intact while automating the grunt work.
Approve & Pay Vendor Bills
Vendor bills appear automatically. Keep your approval rules, but with a cleaner workflow. Pay via ACH, wire, card, or check (self-print or mailed). No double entry.
Smart AR Reminders
Send branded payment links. Automatic, polite reminders go out. Payments are matched back to the right invoice in Datarails automatically.
Clean Reconciliation
Every payment has a clear status and reference number. Settlement details flow back into Datarails. Fewer suspense accounts mean less detective work.
Two-Way Sync
Bills, invoices, vendors, customers, and statuses stay current in both systems. Complete audit trails for every action.
How Data Moves Between Systems
Complete visibility from invoice creation to final reconciliation.
AP (Vendor Bills)
Create/Approve
You create or approve vendor bills in Datarails.
Auto-Sync
Bills appear automatically in OnlineCheckWriter.com.
Select Payment
You choose to pay by ACH, wire, card funded payment, or check.
Fulfillment
For checks, print internally or have us print and mail them for you.
Status Update
Datarails is updated with status, method, and reference numbers.
Reconcile
Reconciliation in Datarails becomes faster and cleaner.
AR (Customer Invoices)
Create Invoice
Customer invoices are created in Datarails.
Sync
They sync into OnlineCheckWriter.com.
Send Links
OnlineCheckWriter.com sends online payment links and optional reminders.
Customer Pays
Customer pays by ACH or card.
Mark Paid
Invoice marked as paid; date, method, and reference pushed to Datarails.
Clean Ledger
Datarails shows a clean, up to date AR ledger.
Cash Flow Superpower
Pay suppliers, rent, payroll, or taxes using a credit card balance even if the vendor does not accept cards.
Send ACH, wire, or mailed check
Gain extra float on your card
Protect cash during tight weeks
Compliance, Control, & Audit
OnlineCheckWriter.com enforces role-based approvals before money leaves or checks go out. Eliminate weak batch payment controls.
Full audit log for every transaction
Timestamp, User, Method, and Status tracking
Pause or block suspicious payments
Who This Is For
Designed for logistics finance professionals
Controllers & CFOs
Tired of Friday reconciliation chaos. You want clean books and clear audit trails without spending hours on manual processes.
AP Teams
Handling dozens or hundreds of vendor bills and checks every week. You need a faster way to get payments out without the printing, signing, and mailing routine.
AR Teams
Chasing late paying customers and updating Datarails manually. You want customers to pay online and have those payments automatically reflected.
Founders
Want one view of cash without becoming payments experts. You need a simple solution that works with your existing Datarails setup.