No more manual bank reconciliation
No more retyping vendor bills
No more chasing overdue invoices
No more printing and mailing checks by hand
The Pain for Housecall Pro Users Today
Managing finances in Housecall Pro shouldn’t feel like a second job.
AP Problems
Your team is stuck in a cycle of duplicate data entry, downloading CSV files just to pay vendors, and chasing approvals over email and Slack.
AR / Collections
Invoices are marked “open” in Housecall Pro forever. Customers have no easy way to pay online, and your team is stuck sending manual reminder emails.
Banking Chaos
Bank feeds don’t match reality. Spending hours wrestling with suspense accounts and trying to figure out which payments have cleared.
Check Mailing
Your office manager is spending hours printing, signing, stuffing, and mailing checks. Dealing with lost checks and trips to the post office.
What We Resolve
See exactly how OnlineCheckWriter.com transforms your Trimble experience.
Pain Point
How It Shows Up
How We Fix It
Manual Check Printing & Mailing
AP Manager, Controller, Owne
Spending hours printing checks on special paper, getting signatures, stuffing envelopes, and driving to the post office.
We print and mail checks for you for just $1.25. Same-day service. No more manual check runs.
Slow Vendor Payments
Owner, AP Manager
Vendors complain about 7-10 day check delivery times. Missed early payment discounts. Strained vendor relationships.
Pay vendors in 1-2 days with same-day ACH or wire transfers. Checks are mailed the same day.
No Credit Card Float
CFO, Owner
Can’t use your credit card to pay vendors who don’t accept cards. Missing out on 30-45 days of float and rewards.
Pay any vendor with your credit card, even if they only take checks. We send the check, you get the float and rewards.
Weak Approval Workflows
Controller, CFO
Anyone with Bill Pay access can send money. No way to require a second approval for large payments. High risk of errors and fraud.
Set up multi-level approval workflows. Require multiple sign-offs for large payments. Pause or block suspicious transactions.
Painful Bank Reconciliation
Bookkeeper, Controller
Payments from Housecall Pro don’t match cleanly in QuickBooks. Spending hours in suspense accounts trying to figure out what cleared.
Two-way sync with your accounting software. Every payment is automatically reconciled with complete data.
Limited Payment Options
AP Manager, Owner
Some vendors require wire transfers, but Housecall Pro only offers ACH and checks. Forced to use multiple payment systems.
Pay vendors any way they want: ACH, wire, check (we print & mail), virtual card, or eCheck. All from one platform.
How OnlineCheckWriter.com Solves It
Approve & Pay Vendor Bills
(Without Breaking Your Flow)
Vendor bills from Trimble appear inside OnlineCheckWriter.com. You keep your approval rules, but approvals happen in a cleaner workflow. Pay vendors via ACH, Wire, Credit card funded payments, Checks you print yourself, or Checks we print and mail for you.
Keep Your Approval Flow Intact
You don’t need to change how you work. We just make it faster. Keep your existing approval rules but move them out of email and into a secure dashboard.
Digital workflow replacing email chains
Print checks yourself or let us mail them
No new ERP system to learn
Smart Reminders & Easy Payments
Stop chasing invoices manually. Give your customers an easy way to pay via ACH or card, and let our system handle the follow-ups.
Automatic payment matching in Housecall Pro
Branded payment links
Reduced days sales outstanding (DSO)
Get Paid Faster With Smart AR
Customer invoices from Housecall Pro sync automatically. We send branded payment links and polite, automatic reminders so your team sends fewer “just checking” emails.
Clean Reconciliation
Every ACH, wire, card payment, and check has a clear status. Settlement details flow back, so you have fewer suspense accounts and less detective work at month-end.
No Suspense Account Drama
We offer a two-way sync. When you pay or get paid, Housecall Pro stays up to date with a complete audit trail of who approved what, when, and how.
Syncs bills, invoices, vendors, and customers
Real-time payment status updates
Complete audit trail for controllers
Cash Flow Superpower
Pay suppliers, rent, payroll, or taxes using a credit card balance, even if the vendor doesn’t accept cards. OnlineCheckWriter.com sends the vendor an ACH, wire, or check.
Get an extra 30-45 days of float
Earn credit card rewards
Avoid awkward “can’t pay yet” talks
Compliance, Control & Audit
Enforce role-based approvals before money leaves or checks go out. Every payment has a full audit log. Finance leaders can pause or block suspicious payments.
Role-based approvals
Full audit logs for every transaction
SOC 2, SOC 1, and PCI DSS compliant
Two-Way Sync: Sync Once, Stay Synced.
Seamless integration means your data is always where it needs to be, automatically.
AP (Vendor Bills)
Create or approve vendor bills in Housecall Pro.
Bills appear automatically in OnlineCheckWriter.com.
Choose to pay by ACH, wire, card, or check.
Checks are printed in-office or mailed by us.
Payment status & ref numbers sync back to Housecall Pro.
Reconciliation becomes fast and clean.
AR (Customer Invoices)
Customer invoices are created in Housecall Pro.
They sync into OnlineCheckWriter.com.
We send online payment links and optional reminders.
The customer pays by ACH or card.
We mark the invoice as paid in Housecall Pro.
Housecall Pro shows a clean, up-to-date AR ledger.
Who This Is For
Controllers & CFOs tired of reconciliation chaos
AP teams handling dozens of weekly bills
AR teams chasing late-paying customers
Founders needing a clear cash view