No more manual bank reconciliation
No more retyping vendor bills
No more chasing overdue invoices
No more printing and mailing checks by hand
The Pain for Vantaca Users Today
You’re stuck with manual work, disconnected systems, and time-consuming reconciliation. Here is how we fix it.
Manual Check Printing & Chcek Mailing
AP Manager, Controller, Office Admin
❌ Spending hours in the ‘Check Queue,’ printing on check stock, stuffing envelopes, and driving to the post office.
✅ We print and mail checks for you for $1.25. Or you can print checks on blank paper in your office. No more manual labor.
No Way to Pay Vendors with Credit Card
CFO, Controller, Founder
❌ You can’t use your credit card to pay vendors who don’t accept cards, tying up your cash and losing out on rewards.
✅ Pay any vendor with your credit card, even if they don’t accept it. We send them a check or ACH. You get the float and the rewards.
No Way to Pay Vendors with Credit Card
CFO, Controller, Founder
❌ Vantaca Pay for AR and Vantaca Invoice Pay (AvidXchange) for AP are separate, creating a fragmented view of cash flow.
✅ A single, unified platform for both paying vendors and getting paid by homeowners. One dashboard, one login, one source of truth.
Friday Afternoon Reconciliation Marathon
Controller, Senior Accountant, Bookkeeper
❌ Your controller spending Fridays fixing suspense accounts and manually matching bank feeds to Vantaca records.
✅ Two-way sync with Vantaca provides real-time data and detailed reference information, dramatically reducing reconciliation time.
Weak Payment Approvals & Audit Trails
CFO, Controller, Auditor
❌ Approvals happen over email or chat, with no clear audit trail in Vantaca for who approved what, when, and why.
✅ Enforce role-based approvals before any money leaves. Every payment has a full audit log for compliance and control.
Chasing Overdue Invoices
AR Manager, Collections Specialist
❌ Invoices are marked “open” forever in Vantaca, with no easy way for customers to pay online and no automated reminders.
✅ Send branded payment links for ACH and card payments. Automated, polite reminders get you paid faster.
How OnlineCheckWriter.com Solves It
A complete financial operations platform that syncs perfectly with your Vantaca workflow.
Approve & Pay Vendor Bills
Vendor bills from Vantaca appear inside OnlineCheckWriter.com. You keep your approval rules, but approvals happen in a cleaner, more efficient workflow.
Pay via ACH, wire, or card-funded payments
We print and mail checks for you
No double entry, no exporting
Get Paid Faster With Smart AR
Customer invoices from Vantaca sync automatically. You can send branded payment links for ACH and card payments with automatic reminders.
Branded payment links
Automated, polite reminders
Payments match back to Vantaca instantly
Clean Bank Reconciliation
Every ACH, wire, card payment, and check has a clear status and reference number. Settlement details flow back into Vantaca.
No more suspense account drama
Real-time status updates
Sync Once. Stay Synced.
Compliance & Control
OnlineCheckWriter.com enforces role-based approvals before money leaves or checks go out. Every payment has a full audit log.
Role-based permissions
Pause or block suspicious payments
Detailed timestamps and logs
Two-Way Sync / How Data Moves
Seamless integration that keeps your accounting and payments in perfect harmony.
AP (Vendor Bills)
You create or approve vendor bills in Vantaca.
Bills appear automatically in OnlineCheckWriter.com.
You choose to pay by ACH, wire, card-funded payment, or check.
Checks: Print in office OR we print & mail for you.
Payment status & reference numbers push back to Vantaca.
Reconciliation in Vantaca becomes faster and cleaner.
AR (Customer Invoices)
Customer invoices are created in Vantaca.
They sync into OnlineCheckWriter.com.
We send online payment links and optional reminders.
The customer pays by ACH or card.
We mark invoice as paid and push data to Vantaca.
Vantaca shows a clean, up-to-date AR ledger.
Cash Flow Superpower
You can pay suppliers, rent, payroll, or taxes using a credit card balance even if the vendor doesn’t accept cards. We send the vendor an ACH, wire, or check. You get extra float and rewards. The bill still lives in Vantaca.
How It Will Save You Time
Stop printing, signing, and stuffing envelopes.
Eliminate manual data entry with two-way sync.
No more Friday afternoon reconciliation marathons.
Approve payments on the go, anywhere.
Pay bills in Vantaca and mail checks in a few clicks.
Who This Is For
Controllers & CFOs
Tired of Friday reconciliation chaos and looking for better cash flow visibility.
AP Teams
Handling dozens of checks weekly and drowning in manual work.
AR Teams
Chasing late-paying customers and manually updating Vantaca records.
Founders
Who want one view of their cash, without becoming payments experts.