In this digital era, where electronic payments are reigning, nonprofits continue to make payments via traditional paper checks. One of the most important reasons for this is check payment accountability and wide acceptance. As nonprofits benefit from 501(c) of the IRS tax code, they are legally obligated to be transparent in all financial transactions. Using a paper check, it is easy to see the date of the transaction, the payee, and the payer. Nonprofits may issue checks to various entities depending on their operational needs. Therefore, a proper business check layout is important to ensure recipients feel confident that they are dealing with a legitimate organization.
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Difficulties Faced When Ordering Preprinted Checks
Nonprofits usually order preprinted checks from third parties for making vendor payments, grants, or reimbursements. These preprinted checks may have only a standard format and offer only a limited customization option. This can lead to several difficulties, including
- Lack of Brand Representation: As preprinted checks come in a standard format, they will not help nonprofits represent their brand identity. Therefore, vendors or any other recipients receiving these checks may have an impression that your nonprofit is not professional or organized.
- Unable to Add Specific Details: Usually, nonprofits have to handle government funds and grants. When they order preprinted checks, it has fixed layouts that do not accommodate specific details, leading to compliance risk.
- Fraud Risks: As preprinted checks lack customization options, they may not include advanced security features like watermarks or tamper-proof designs. This can make checks vulnerable to fraud, leading to financial losses for your nonprofit.
Customize Business Check Layout Instantly
Nonprofits can eliminate the difficulties of ordering preprinted checks by utilizing OnlineCheckWriter.com – Powered by Zil Money. The platform can help you customize and print business checks instantly on demand.
- Easily Customize Checks: Business check layout can be easily customized with the drag-and-drop feature of the platform. You may incorporate business logos, change font styles and colors, add background images, or upload signatures. You can also add or delete any specific information on the checks as well as move any fields. The platform offers pre-designed business check templates to save time efficiently. Premium check templates are also available for more personalization. All these can help in enhancing your nonprofit’s brand identity, leave an impression on your vendors, and also help in fraud prevention.
- Instantly Print Checks: Checks can be easily printed on demand by the check printing software. This way, you can eliminate the delays that come with ordering preprinted checks. Utilizing the platform, you can print checks in a few clicks from anywhere at your convenience. As checks contain sensitive information, printing checks using the platform is the best option for nonprofits to prevent fraud. For printing checks using the platform, all you need is blank stock paper and any printer. By using blank stock papers for printing, you can save almost 80% of your check printing costs.
Efficiently Mail or Email Your Checks to Your Payees
Nonprofits often use checks for their transactions with vendors, employees, contractors, etc. However, they may face difficulty in sending checks through traditional mailing services and may miss out on payments, affecting their reputation.
With OnlineCheckWriter.com – Powered by Zil Money, you can eliminate the hassles of sending checks through traditional mail. The platform offers an online check mailing feature to help you mail checks efficiently. Send your checks to your payees without visiting a post office at your convenience. All you need to do is create or import checks. The platform will manage printing and mailing of checks via USPS or FedEx. For quick and urgent transactions, utilize the overnight check mailing service on the platform.
If you want to send check payments instantly, utilize eCheck feature of the cloud-based platform. Electronic check or eCheck are digital versions of regular checks, and you can send them via email or SMS. Your recipient will receive eCheck in a one-time printable PDF format, which can be printed and deposited like a regular check.
You can easily add attachments, invoices, or documents with your check payments. This can help you enhance transparency and also facilitate easy record-keeping. Also, track your payments in real time with the platform for stress-free payments.
Facilitating Secure and Efficient Check Payments
Check fraud is a major concern for nonprofit organizations when ordering preprinted checks. With OnlineCheckWriter.com – Powered by Zil Money, nonprofits can feel secure as the platform offers security features to prevent unauthorized access. These security features include encryption, multi-factor authentication, and fraud detection. The positive pay feature of the cloud-based platform is a great help for detecting check fraud. You can provide a list of cleared checks with your financial institution, and they will match it with the outgoing ones. If any fraud or scam is detected, your financial institution will not clear the outgoing check. The platform automates this process and alerts you instantly for better control of your finances.
Conclusion
With OnlineCheckWriter.com – Powered by Zil Money, nonprofits can customize business check layouts to enhance their brand identity. The platform provides easy customization featuresand predesigned check templates. After customization, you can print checks instantly or send them via mail or email.
