Today, customer experience has become a key differentiator, and contact centers are at the heart of building and maintaining strong connections between brands and their customers. These centers may have to make numerous payments routinely for smooth operational efficiency. They may have to pay for phone services, internet connectivity, specialized software for customer relationship management, etc. For making all these payments, most contact centers rely on mail checks.
However, relying on traditional check payments can introduce a host of challenges that can affect efficiency and create frustration.
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Common Problems of Traditional Check Payments
The most important problem with traditional check payments is time. Normally, making payments via traditional methods involves multiple steps. Each of these steps can take a lot of time and delay your payments.
For instance, to make a payment this way, first, you might have to order the check. This process alone can take three to five days as most third-party providers take this much time to deliver checks. Further steps like writing the check manually and sending it to the payee via mail on your own can again take time.
Then, there is the risk of errors. Whether it’s misspelled names, incorrect amounts, or even forgotten signatures, mistakes can happen easily, and they often lead to payment delays. This can be especially frustrating for contact centers for whom keeping vendors satisfied and operations smooth is very important.
Another challenge is tracking. Most traditional methods offer limited tracking facilities. Keeping an accurate track of which checks have been sent, cashed, or cleared can be cumbersome. This lack of visibility can make it hard to manage cash flow.
And let’s not forget about security. There are possibilities of your checks being stolen when using traditional methods. This is because most traditional methods do not offer efficient security measures. Dealing with potential fraud is an added headache that most contact centers would rather avoid.
Online Check Printing and Mailing – An Effective Solution
Printing and mailing checks online is the most effective solution that a contact center can find to overcome all the inefficiencies of traditional check payments. Now, the question of how you can print and mail checks online comes. The one and only answer is OnlineCheckWriter.com – Powered by Zil Money. The cloud-based platform allows you to print checks easily and mail them conveniently.
Print Checks Easily
For printing checks with the cloud-based platform, you just need a regular printer and some blank stock papers. These blank stock papers can be acquired from any nearby office supply store. Apart from allowing you to print checks the moment you need them, blank stock papers can also save significant costs. Checks printed on blank stock papers cost 80% less than pre-printed checks.
Moreover, since the platform can be easily integrated with accounting software, check data can be easily imported. That is, you no longer have to enter data on checks manually. Printing checks on your own using the platform offers additional benefits like customization. You can use the drag-and-drop feature on the platform to add elements like logos, font, and more to your check. You can even add security elements like watermarks and digital signatures, which makes it hard for fraudsters to copy your checks.
Mail Checks Conveniently
If you want to mail your checks, you don’t even have to print your checks. OnlineCheckWriter.com – Powered by Zil Money will do the entire check mailing process on your behalf. That is, with this feature, you don’t have to print checks, label them, put them in an envelope, and send them on your own. The platform will complete each of these processes on your behalf and send them to your payee on time.
Another benefit of mailing checks using the cloud-based platform is that it allows you to attach documents together with checks. You can attach it in PDF format, and the platform will print it along with your check and send it to your payee. There is no restriction regarding the number of pages of the document. So, whether it’s a single-page invoice or a detailed, multi-page contract, the platform will handle it smoothly.
Dual Ways to Mail Checks
OnlineCheckWriter.com – Powered by Zil Money, offers two ways to mail checks. One is via USPS, and the other one is via FedEx.
USPS Mailing
OnlineCheckWriter.com – Powered by Zil Money, allows you to easily send checks via USPS mail. You have three options for mailing checks via USPS. One is the first-class mailing feature. This is one of the most cost-effective ways to deliver checks. With this feature, you can deliver checks within one to five business days. The platform allows you to send checks via this feature both in the US and Canada. You can also have the same feature with the additional benefit of tracking.
Next, you have the USPS priority mail. Sending checks via this method ensures that your payment is delivered within one to three days. The third option you have is the USPS express mail. This is one of the fastest ways to send checks via the USPS mail. Checks sent this way reach the recipient within two business days.
FedEx Mailing
With OnlineCheckWriter.com – Powered by Zil Money, you can easily send checks via FedEx. Mailing checks via FedEx offers a secure and trackable way to send important payments, especially for businesses that need to ensure timely delivery. The cloud-based platform offers you FedEx Overnight, FedEx Overnight Canada, and FedEx Saturday.
The overnight check mailing feature is the best for making urgent payments. The feature delivers your check within the next business day. The FedEx Saturday feature lets you send checks even on weekends. FedEx check mailing feature is particularly beneficial for a contact center that needs to ensure timely payments to maintain essential services.
Conclusion
Online check printing and mailing is an effective solution that every business needing to expedite its check payment process should adopt. OnlineCheckWriter.com – Powered by Zil Money, offers both online check printing and online check mailing features. The feature allows you to save costs in addition to saving time and effort.
