CINC Systems Integration for Check Printing and Check Mailing
Your payee records, vendor details, and payment data already live in CINC Systems. OnlineCheckWriter.com pulls that data and turns it into a printed or mailed check in minutes, so your team stops doing the same work twice.
OnlineCheckWriter.com- Powered by Zil Money is a fintech, not a bank. FDIC coverage is provided through our partner banks Texas National Bank and Lincoln Savings Bank.
CINC Systems Keeps Your Records Organized. Your Check Process Does Not.
Your CINC Systems account holds everything your team needs, vendor names, mailing addresses, community bank accounts, approved payee lists. But the moment a check needs to go out, your team leaves CINC Systems entirely. They copy details into a spreadsheet, load a printer, hand-sign the check, stuff envelopes, and make a post office trip. Every one of those steps happens outside the software your company already invested in.
For a management company running five communities, that is an inconvenience. For a company running twenty or thirty, it becomes a real operational cost. Payees get transposed. Checks go to addresses that are outdated in someone’s memory but current in CINC. A vendor follows up on a payment that left your office two weeks ago and your team has no record of where it is. Your board wants a documentation trail that exists only as a paper log no one can find.
You Enter the Same Data Twice
Your team puts payee info into CINC Systems once, then keys it again into a separate tool to print the check. That second entry is where transposition errors live and where time disappears.
Mailed Checks Have No Tracking
Standard business mail gives you nothing after the envelope leaves your hand. When a vendor reports a missing payment, you cannot tell if it was delivered, returned, or is still in a USPS facility.
Pre-Printed Stock Is a Fraud Risk
Check stock stored in a shared office printer tray is accessible to anyone who walks through. A missing sheet or unauthorized access puts every community you manage at financial risk.
No Audit Trail When the Board Asks
HOA boards ask about disbursements — sometimes months after the fact. A handwritten log or email chain does not hold up. You need a timestamped, searchable record that exists automatically.
Easy To Access
Instant Access To Your Account Anywhere, Anytime.
High Security
Secured With Encryption, Fraud Detection, and Infrastructure.
Easy Payment
Efficiently Transfer Funds To Where They're Needed.
OnlineCheckWriter.com Connects Your CINC Systems Data Directly to Check Printing and Mailing
OnlineCheckWriter.com gives CINC Systems users a direct path from payment data to a printed or mailed check, with no duplicate data entry. You use the vendor and payee records already in your CINC Systems account to build the check inside OnlineCheckWriter.com, then choose how it goes out: print it on plain blank check paper at your desk, or trigger online mailing and let us handle the rest.
When you use online check mailing, OnlineCheckWriter.com takes the job off your team’s hands entirely. The check is printed on secure stock, folded, sealed, addressed, stamped, and sent via USPS, with a tracking number attached to every transaction. Your CINC Systems records do not need to move anywhere. The payment workflow comes to them.
3 Steps to Print or Mail a Check From Your CINC Systems Account
Step 1: Create Your Account and Connect Your CINC Systems Data
Sign up for OnlineCheckWriter.com and link your CINC Systems payee and vendor records. Add your bank accounts, set your authorized signers, and organize your communities inside one dashboard.
Step 2: Build the Check Using Records Already in CINC Systems
Select your payee from your CINC Systems data, enter the payment amount, and the check is built for you.
Step 3: The Check Reaches Its Destination and the Record Updates Itself
In-house prints come out with a valid MICR line, routing number, account number, and your authorized signature, ready to hand to a vendor or drop in the mail yourself. Online mailing checks are printed, sealed, stamped, and dispatched by USPS with tracking.
MULTIPLE FEATURES, ONE PLATFORM
CONNECT ANY BANK, PREVENT FORGERIES
USE CREDIT CARD TO MAKE PAYMENTS
Tools Built for HOA Management Companies Who Run on CINC Systems
Print on Blank Paper With Any Laser Printer
OnlineCheckWriter.com Create bank checks, MICR encoding, routing numbers, account info, and your authorized signature, on standard blank check paper.
Same-Day USPS Mailing With Real-Time Tracking
Trigger online mailing and your check is printed, folded, inserted, sealed, stamped, and handed off to USPS the same business day.
Positive Pay Fraud Protection on Every Check
OnlineCheckWriter.com supports positive pay, which sends your bank an authorized check list before any check clears. Your bank flags anything that does not match.
All Your Communities Under One Login
Add every HOA community you manage, each with its own bank account, authorized signers, and check template. No separate logins per client. No confusion about which account you are working from.
Every Check Automatically Logged and Searchable
Each check you print or mail is saved automatically: payee name, amount, issue date, account, memo line, and delivery status. No manual logging required.
FREQUENTLY ASKED QUESTIONS
Can I use my CINC Systems payee data to create checks in OnlineCheckWriter.com?
Not yet. We are currently exploring integration with CINC Systems. If your team uses CINC and needs a seamless way to use your payee data to create, print, and mail checks, let us know. We can prioritize building this integration to support your workflow and eliminate manual data entry.
Does my HOA management company need special check paper to print through OnlineCheckWriter.com?
No. You can print checks on standard blank check paper available at any office supply store. OnlineCheckWriter.com handles all the formatting, MICR encoding, routing info, account numbers, and authorized signatures, so the output is bank-ready on plain paper. Companies that switch from pre-printed stock typically see a significant drop in their per-check printing cost.
How does check mailing work for HOA vendor payments through OnlineCheckWriter.com?
You build the check inside OnlineCheckWriter.com and select online mailing. From there, everything is handled for you: the check is printed, folded, inserted into an envelope, sealed, addressed, stamped, and dispatched via USPS on the same business day.
How does OnlineCheckWriter.com prevent unauthorized checks when I manage multiple HOA communities?
OnlineCheckWriter.com includes role-based user access controls and positive pay protection. Access controls let you define exactly which team members can create, approve, or print checks for each community and each bank account. Positive pay sends your bank an authorized check register, so any check that does not match that list is flagged before it clears. Both protections are built into the platform, no separate configuration required.
Can OnlineCheckWriter.com replace the manual check log I keep for HOA board reporting?
Yes. Every check you print or mail through OnlineCheckWriter.com is saved automatically with a full transaction record, payee name, payment amount, issue date, account used, memo, and delivery status. You can search, filter, and export these records whenever you need them. If your team currently maintains a manual check log or a spreadsheet for board reporting, this replaces that entirely with something that updates in real time and never gets misplaced.
Your CINC Systems Data Should Work Harder for You
OnlineCheckWriter.com gives CINC Systems users a faster, safer way to print and mail checks across every community in their portfolio. Sign up and cut your check processing time today.
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