No more manual bank reconciliation
No more retyping vendor bills
No more chasing overdue invoices
No more printing and mailing checks by hand
 
  
 
 
 
 
 
The Pain for Penta Users Today
Managing financial operations shouldn’t feel like a manual marathon.
AP Problems
Your team is stuck in a cycle of duplicate data entry, with approvals happening over email and chat. You’re constantly exporting files just to pay vendors.
AR / Collections
Invoices stay ‘open’ forever in Penta. No easy way for customers to pay online, forcing manual reminders that waste time and delay cash flow.
Banking & Reconciliation
Bank feeds don’t match reality, leading to suspense accounts and guesswork at month-end. Your controller spends days fixing it.
Check Printing
Printing, signing, and mailing checks manually is slow. Lost checks, delays, and trips to the post office are a constant headache.
The Solution Map
Pain Point
How It Shows Up
How We Fix It
Manual check printing, signing, and mailing
AP Manager, Controller
Check runs require manual printing, signing, and trips to the post office.
We print and mail checks for you for $1.25, or you can print them in-house.
Limited payment options for vendors
CFO, Founder, AP Manager
Vendors demand checks, but you want to pay with credit card to extend float.
Pay any vendor with your credit card balance. We send a check, ACH, or wire.
Chasing customers for overdue invoices
AR Manager, Controller
Invoices marked ‘open’ in Penta forever. Your team sends manual emails.
We send branded payment links with automatic, polite reminders.
Friday afternoon reconciliation marathons
Controller, CFO
Bank feed doesn’t match Penta, spending hours in suspense accounts.
Every payment has clear status and reference that syncs back to Penta.
Approve & Pay Vendor Bills
Without Breaking Your Approval Flow
Bills from Penta appear in OnlineCheckWriter.com. Keep your existing rules in a cleaner workflow. Pay via ACH, wire, card, or check – no double entry.
Get Paid Faster
Smart AR Reminders
Customer invoices from Penta sync automatically. Send branded payment links for ACH/card. Automatic reminders match back to the right invoice in Penta.
Clean Bank Reconciliation
No Suspense Account Drama
Every transaction has clear status and settlement details flowing back into Penta. Fewer suspense accounts and zero detective work at month-end.
Sync Once. Stay Synced.
Two-Way Data Integration
We sync bills, invoices, vendors, and statuses. When you pay or get paid, Penta stays up to date. Plus, a complete audit trail of who approved what.
Two-Way Sync / How Data Moves
Seamless communication between your ERP and your payment hub.
AP (Vendor Bills)
Create or approve vendor bills in Penta.
Bills appear automatically in OnlineCheckWriter.com.
Pay by ACH, wire, card-funded payment, or check.
For checks, choose print-in-office or print-and-mail.
Penta updates with status, method, and references.
Reconciliation in Penta becomes faster and cleaner.
AR (Customer Invoices)
Customer invoices are created in Penta.
They sync into OnlineCheckWriter.com.
Send online payment links and optional reminders.
The customer pays by ACH or card.
OnlineCheckWriter.com marks as paid and pushes to Penta.
Penta shows a clean, up-to-date AR ledger.
Cash Flow Superpower
Pay suppliers, rent, payroll, or taxes using a credit card balance, even if the vendor doesn’t accept cards. OnlineCheckWriter.com then sends the vendor an ACH, wire, or a printed check.
- Extra float on your credit cards
- Protect cash during tight weeks
- Avoid awkward ‘can’t pay yet’ talks
- Automatic sync back to Penta
Who This Is For
Join thousands of agencies streamlining their financial operations.
Controllers and CFOs
Tired of Friday reconciliation chaos and looking for clean, automated bank feeds.
AP Teams
Handling dozens or hundreds of vendor bills and checks every single week.
AR Teams
Chasing late-paying customers and updating Penta ledgers manually.
Founders
Who want a single, clear view of cash without becoming payments experts.