No more manual bank reconciliation
No more retyping vendor bills
No more chasing overdue invoices
No more printing and mailing checks by hand
The Pain for xTuple Users Today
Stop drowning in manual data entry, reconciliation marathons, and check stuffing.
Pain Point
How It Shows Up
How We Fix It
Manual check printing, signing, and mailing
AP Manager, Controller
“Spending hours printing checks, getting signatures, and stuffing envelopes. Trips to the post office.”
Automates check mailing for $1.25 per check. Print and mail checks without leaving your desk.
Chasing payments and unclear AR status
AR Manager, Controller
“Invoices marked as ‘open’ indefinitely. Manual email reminders to customers.”
Sends automated, branded payment links and reminders. Customers can pay online via ACH or card.
Friday afternoon reconciliation marathons
Controller, CFO
“Mismatched records and suspense accounts due to lack of real-time payment data.”
Provides real-time, two-way sync of payment statuses, making reconciliation faster and cleaner.
Manual data entry and CSV exports
AP/AR Manager, Founder
“Retyping vendor bills and customer invoices. Exporting and importing CSV files.”
Two-way sync with xTuple eliminates double entry. Pay bills and receive payments directly.
Lack of flexible payment options
CFO, Founder/Owner
“Limited to checks and basic EFT. Unable to pay vendors by credit card.”
Pay and get paid by ACH, wire, checks, virtual cards, and pay vendors with your credit card.
Weak approval workflows
Controller, CFO
“Approvals done over email or chat with no clear audit trail.”
Enforces role-based approvals and provides a full audit log for every payment.
How OnlineCheckWriter.com Solves It
A complete financial operations platform that syncs perfectly with your xTuple environment.
Sync Once. Stay Synced.
We offer a two-way sync between OnlineCheckWriter.com and xTuple for bills, invoices, vendors, customers, and payment statuses. No double entry. No exporting CSVs.
Cash Flow Superpower
Pay your suppliers with your credit card balance, even if they don’t accept cards. We send them an ACH, wire, or check. You get the points and the float.
Compliance & Audit Trails
Enforce role-based approvals before money leaves. Every payment has a full audit log including creator, approver, timestamp, and method. Auditors will love you.
Mobile Approvals
Controllers and CFOs can approve payments on the go. Don’t let a trip out of the office bottleneck your accounts payable process.
How Data Moves
Seamless two-way synchronization for AP and AR.
Accounts Payable (Bills)
Create or approve vendor bills in xTuple.
Bills appear automatically in OnlineCheckWriter.com.
Choose to pay by ACH, wire, card, or check.
For checks: Print locally or let us print & mail ($1.25/check).
Payment status & reference numbers sync back to xTuple.
Accounts Receivable (Invoices)
Customer invoices are created in xTuple.
They sync instantly into OnlineCheckWriter.com.
System sends branded payment links & auto-reminders.
Customer pays securely online via ACH or Card.
We push payment date & method back to xTuple AR ledger.
Stop Wasting Time on Manual Finance Ops
The integration eliminates 95% of the manual grunt work associated with xTuple AP and AR processes. Reclaim your Fridays and focus on strategic growth.