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Digitization of Account Payable Documents for Better Result

Oct 31, 2022 | Accounting powered by Zil Money is a financial technology company, not a bank or an FDIC member. offers banking services through partnership with FDIC member banks Silicon Valley Bank, Texas National Bank, and East-West Bank.

Account Payable is an important part of managing a business, if left unchecked, each of these issues can result in inefficient processes, increased invoice processing expenses, and strained vendor relationships. – Powered by Zil Money provides you with the best way for Account Payable methods. Please keep reading to learn more about accounts payable and how our platform can help you.

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Accounts Payable

Accounts payable is the sum of money you owe to a supplier or other business for any goods you bought from them or services they rendered to you. It shows as a liability on your balance sheet, indicating that you owe the money. Accounts payable departments are typically present in larger businesses to oversee supplier payments. To increase cash flow, the Account Payable and receivable department often pays this balance at the end of the due date. The abbreviation APis frequently used to refer to accounts payable.

What is an Accounts Payable Cycle?

Companies utilize the accounts payable cycle to monitor and control their payments. The company has a set process for keeping track, reviewing, and paying bills.

The invoice receipt and payment by the company mark the beginning and end of the accounts payable cycle, respectively. The company can go back in time and make adjustments, bypass some of these processes, or both. The consumer pays a bill at the beginning of the accounts receivable cycle, and the business receives money at the conclusion. The company can also bypass some of these processes or even go back in time to make adjustments.

Paper-Based vs Paperless Documentation Management

Use to convert your paper-based invoice to digital type and send the invoice with the payment link to the customers and get the payments.

Merit of Paperless Management

  • When it comes time for an audit, documents are easy to locate.
  • The system scans invoices, and email approval is an option.
  • Simple to determine the exact location of any ACCOUNT PAYABLE document in the system.


Demerit of paper-based Management

  • Finding relevant resources is challenging during audits.
  • Hybrid workforces find it difficult to use, and it might lead to missing or late invoicing.
  • It is challenging to determine an invoice’s exact status, and team members must search through filing cabinets to find documentation.

What exactly is an Account Payable Documentation Management System?

In Account Payable, document management sorts through all the paperwork collected after a transaction. Receipts, expense reports, and other records can be used to track invoice payments. Finance teams later use these records for cash forecasts, reporting, accruals, and audits. Account payable teams must have a clear and comprehensive approach to storing and handling their information since they must maintain compliance and regularly generate financial statements. Use our platform to get paper-less invoice and store the invoice in the cloud.

Document Management in Account Payable

Businesses must manage growing numbers of papers in the digital world of today. This result in a multiplication of documents kept in several locations for many firms, causing users to seek across numerous systems to identify the appropriate document. Use for making digital invoice and send via email.

Like all aspects of finance, Account Payable prospers when its records are simple to search, well-organized, and available to all pertinent users. However, account payable performance can suffer if a system’s bandwidth cannot handle the volume of documents.

In contrast, Account Payable teams using a strong document management solution frequently experience speedier performance, greater visibility, and increased confidence in the financial reporting of their company. Typically, a robust solution offers a single source of truth, automated workflows, quicker search, and transparency.

Challenges in Managing Account Payable Documentation

  • Time-Taking Procedures
  • The escalating price of audits.
  • Documents that are machine readable.
  • A greater risk to security.


List of Documents Managed In Account Payable

    • Purchase orders.
    • Remittances.
    • Invoices.
    • Receipts.
    • Bank statements.
    • Contracts.
    • Check images.
    • Expense reports.

    If you want to convert all the accounts payable documents like invoices, bills, receipts, and other documents, use for better utilization and to convert your old invoice creation and management into modern ways. So, why wait? Start using and see how this will help you manage accounts payable.

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